LIZARD Meetings
Would you like to be able to control every meeting room within your company? Would you like to be able to do so using an Internet browser such as Microsoft's Internet Explorer or Mozilla's Firefox from anywhere within your company or around the world?
LIZARD Meetings allows you to do just that. It is a Web solution which allows control over meeting-room reservations and has two differente online versions: Self-SchedulingReservations Desk (in which a group of attendants/recepcionists are responsible for making meeting-room reservations in response to employee online requests)
Reservations via Web
Allow your users to schedule or to request meeting-room reservations from any computer, so they can keep track of their ongoing requests, or they can see real-time meeting-room availability.
Scheduling and Availability Indicators
Colored flags indicate meeting-room occupation in the chosen time interval:
See all scheduled meetings and their details in a chosen date. Move meetings to other meeting rooms or time intervals. Free meeting room schedules by cancelling or removing meetings which will not take place any more or which have ended early.
meeting room available in the chosen time interval
meeting room occupied in the chosen time interval
Meeting Information
When requesting a reservation or when scheduling a meeting, users can input the information below, besides the usual information of person responsible, subject, date and time of meeting:
Configuration
Easily input your company's meeting room configurations. Store floorplan images for display and configure meeting room positions on each one. Also add or remove meeting-room resources and number of chairs for each meeting room, informing your users (in the case of the Self-Scheduling version) or your attendants/recepcionists (in the case of the Reservations Desk version)
Microsoft Office Outlook® Integration
LIZARD Meetings sends meeting invites to participants after a reservation is confirmed, altered or removed from the system. The invites are in the iCal format, which is recognized by Microsoft OFfice Outlook, as well as by other Organizers (such as Google Calendar). This allows participants to add the scheduled meeting to their personal calendars.
User Directory Integration (LDAP)
Besides LIZARD's user-record management screens, our solution is capable of integratin with corporate user directories (such as Microsoft's Active Directory or OpenLDAP) through the LDAP protocol. This allows you to keep employees records and active/inactive statuses up-to-date in our databases.
Recurrent
Schedule meetings with daily, weekly or monthly recurrence. LIZARD Meetings checks for conflicts with other regular and recurrent meetings, avoiding that 2 meetings are scheduled in the same room at the same time.
Email Notifications
Choose which notifications you want your users to receive. When you create Reservations Desks, decide who receives messages when there is interaction with open and ongoing requests. Create the content of the messages your user will receive according to your company needs.